QuickBooks Online: Expense Configuration Overview.
EXPENSES OVERVIEW:
Now with QuickBooks Online enhancements, you can choose which Expense account you'd like to sync each expense to.
- Move your expense account from the list of available expense accounts on the left, to your configured expense accounts on the right. Once the account is a 'Configured Account' it will appear as an available expense account and can be chosen from the drop menu when adding an expense.
- If you move all expense accounts to 'Configured Accounts', you'll have the option to choose one from ALL of these accounts when adding an expense.
- The default expense account will display by default when adding any new expense.
- Use the search feature to search for expense accounts.
> Click (highlighted blue) to select to move one expense accounts over to 'Configured Accounts'.
>> Click (highlighted blue) to select, and move all expense accounts over to 'Configured Accounts'.
< Use the single red arrow to remove a selected configured account, back to the 'Expense Accounts' list.
<< Use the double red arrow to remove all configured accounts and move back to the 'Expense Accounts' list.
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All other expenses will automatically sync to your default expense account. Scroll down to learn more about the default expense account.
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DEFAULT EXPENSE ACCOUNT
The Default Expense Account will be identified with a star on the QuickBooks Configuration page. This account cannot be moved back to 'Expense Accounts' unless another account is selected as the 'Default Expense Account' from the drop-down menu. Once the lock icon is removed, at that point it can be removed back to the 'Expense Account' list.
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A configured account with a lock icon cannot be moved back to an Expense account if expenses have previously synced to this account.
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ADDING AN EXPENSE
Now, while adding expenses you can select to sync that expense to the default expense account, or choose from the drop-down menu to sync to one of your configured expense accounts.
If you don't see an expense account from the drop-down menu, navigate back to your QuickBooks Configuration, and move the expense account to a configured account.
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SOFT COSTS & HARD COSTS
If selecting soft, or hard when adding an expense this will now sync into QuickBooks and appear in the MEMO column.
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