How to set up and use Evergreen Retainer on a new Matter.
The 'Evergreen Retainer' feature allows firms to maintain a minimum trust balance at all times. When your Client dips below the 'Replenish when below' amount, the system will automatically add a request to replenish the trust account on the next generated invoice. When the payment is made, this will restore the trust to the minimum required retainer amount.
1. Click '+ Add New' and select 'Matter'.
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2. Enter the 'Client', 'Matter Name', 'Open Date', 'Billing Method', 'Statute of Limitations' (if applicable), and permission settings.
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3. Select 'Billing Information' from the 'Additional Fields' section.
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4. Toggle Evergreen Retainer 'On' and set your 'Minimum Required Retainer' and 'Replenish when below' amounts.
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5. Enter all other Matter information needed and click 'Save Matter'.
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6. In order for the invoice to display the Evergreen Retainer information, you will need to edit your Invoice Template and save the changes.
7. Select 'Tools' from the left-hand navigation panel.
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8. Select 'Custom Invoice Templates'.
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9. Download the invoice template merge fields, by clicking on 'See a list of available fields'.
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10. Copy the desired merge fields from the list and paste them into your existing Invoice Template.
These are a few examples of available fields:
11. Be sure to upload your new Invoice Template after making changes.
For additional help editing and uploading your invoice template, click here.
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