How to setup an automated recurring billing plan.

What is recurring billing?

One of the most promising developments for law firm profitability is Recurring Billing, also known as an Alternative Fee Arrangement.

Consider this: You provide regular counsel or a service to a client. The client could be, for example, a business that needs access to legal advice or an individual who needs estate management. They pay you a set amount of money per month to handle ongoing legal interactions.

The recurring billing feature automates the actual billing and the payment collection simultaneously. If the transaction processes successfully, then an invoice is generated reflecting the fee charged and the payment. You can choose whether the payment will be ledgered to your trust or operating account. It’s set and forget.

1. Navigate to the appropriate matter to create a recurring payment plan.

2. While in the matter, click on ‘Matter Payments’ in the left-hand navigation panel and select ‘Recurring Billing’. Click ‘next step’.

3. Enter plan details: enter dollar amount, select date of first payment, add payment failure email recipients and select payment frequency from the drop-down.

4. Select one of the following payment terms.

Option 1: Enter specified number of payments.

Option 2: Charge monthly amount until I manually stop the plan or the matter is closed.

5. Enter automatic billing if you’d like to utilize this option and enter automatic billing credit card information.

6. Click 'next' and confirm who shall receive invoices and or receipts for this matter and click ‘review plan’.

7. Review plan.  If needed, you may over-ride any scheduled payments by clicking on the calendar icon and selecting a different date. Click 'Confirm' to choose the new date.  Click 'Start Plan' after review is complete.